FAQs

GENERAL QUESTIONS

What are the differences between this call versus other calls such as UPER, TLEF and the ITTG?

The Advancing Education Renewal Call for Proposals is intended to help advance Strategy 11 of UBC’s strategic plan and is supported through the UBC Academic Excellence Funds.

Undergraduate Program Evaluation and Renewal (UPER) funding was piloted in 2018 with support from the UBC Academic Excellence Funds and the TLEF, in support of Strategy 12: Program Renewal in the strategic plan. Focus Area 2 of the Advancing Education Renewal call builds upon UPER to provide support for programs interested in reframing academic program design (in terms of learning outcomes and competencies) while also extending funding to include graduate-level programs.

The TLEF (including the current special call for Interdisciplinary Team-Teaching Grants) is funded by a portion of tuition paid by UBCV students and is broadly focused on  teaching and learning enhancement.  


ELIGIBILITY

Can all faculty members apply as principal applicants?

All UBCV faculty members may apply as principal applicants if their contract has at least one year remaining at the time of application for Focus Areas 1 and 3.

If the proposal is related to Focus Area 2, the principal applicant must be a department or unit head.

Can postdocs and students apply for funding through this call for proposals?

UBCV postdoctoral fellows, graduate or undergraduate students are welcome to apply as co-applicants for Focus Areas 1 and 3 as long as students are registered as full-time, and postdoctoral fellows have at least one year remaining on their contract at the time of application for the call.

If the proposal is related to Focus Area 2, the principal applicant must be a department or unit head.

Are UBC Okanagan faculty, staff and students eligible to apply to this fund?

We highly encourage cross-campus collaboration and invite UBCO faculty, staff, postdocs and students to apply as co-applicants.

Are recipients of Undergraduate Program Evaluation and Renewal (UPER) grants eligible to apply for additional funding from the Advancing Education Renewal Call for the same project?

No.

Can applicants re-submit a proposal for a project idea they had previously unsuccessfully submitted for funding through other sources, such as UPER, TLEF, OLAF or ITTG?

Yes, but only if there is clear evidence that feedback from prior adjudications has been attended to and any concerns fully addressed. A new proposal will need to be developed using the application form for the Advancing Education Renewal Call for Proposals.

Is there a limit to the number of proposals an applicant can submit?

You can only be a principal applicant on one proposal submitted to this fund. You can be a co-applicant on more than one proposal.

Are cross-faculty projects and proposals allowed?

Yes. Projects led by more than one Faculty - especially those in different disciplines - are highly encouraged, since this enables collaboration and interdisciplinary education. We will endeavour to support interdisciplinary projects whenever possible.

Is there a budget limit I should keep in mind?

Budgets should closely align with the project’s strategic impact. Indicative ranges of total project budgets have been provided in the funding limits section.

I am unsure if my proposal meets the criteria. What should I do?

We strongly recommend you review the guidelines of the call and explore other funding opportunities on campus. If you have questions please reach out to info.strategicplan@ubc.ca.


APPLICATION PROCESS

What kind of expenses are eligible in my proposal?
  • Course releases for faculty playing substantial roles in the project.
  • Student and staff support within projects for project management, coordination, facilitation, data collection, analysis and evaluation.
  • Student and staff support within projects for curriculum development, learning design and material or resource development.
  • Engagement with students and other key constituents.
  • Department retreats (to encourage broad participation and engagement from faculty).

Subject to capacity, in-kind support for curriculum and course design and development is available through the CTLT at no cost to the projects. In-kind support may also be available through Faculties and departments. Applicants should consult with any support groups they intend to work with on the projects in order to develop a project plan and budget, as well as confirm support requirements for the project.

Where can I go for advice on developing my proposal?

The Projects and Faculty Partnerships team in CTLT is available to provide consultation support to applicants.

How will I be notified about the status of my application?

You will receive a confirmation of receipt after submitting your proposal. Applicants will receive further notification in late May, as the the proposal review process concluded in March.

In the event that a project is a collaboration between departments, which department head should provide approval?

Please obtain approval from the Department Head of the principal applicant, but ensure that support from collaborating department heads is demonstrated in the proposal.

How do I submit my proposal?

The deadline for submission was 3pm on Thursday, February 6, 2020. Questions regarding submission should be directed to info.strategicplan@ubc.ca.


PROPOSAL ASSESSMENT

How is my project proposal being assessed?

Project proposals will be assessed against the evaluation criteria listed in each focus area.


MANAGING AWARDED PROPOSALS

If an awarded project experiences delays due to unforeseen circumstances, is it possible to ask for an extension to the project?

Yes, extensions are possible for up to one year without changes to the funding envelope. Extension requests must be submitted to the Strategic Initiatives Office and must include plans on completing the project within the new timeline.

Is it possible to apply for additional funding after the award?

No additional funding can be requested from this envelope; however, requests may be made to other sources, such as the budget process.


REPORTING REQUIREMENTS ON FUNDED PROJECTS

What are the reporting requirements?

The Strategic Initiatives Office will touch base with proponents on a quarterly basis to provide support to projects where required, such as mitigation of risks or escalation of challenges.

Depending on the duration of the project, one or two reports may be required. An annual status report will be required if the project duration exceeds one year. All projects must submit a final project report when the project is completed.

 

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