Focus Areas + Criteria

Overarching PRINCIPLES

The Provost’s Office has shared accountability to ensure the Academic Excellence Funds support continuous implementation of UBC’s strategic plan. The following overarching principles help guide this call for proposals: 

  • Stewardship of Academic Excellence Funds: Each proposal will provide a reasonable and justifiable budget as well as timely and transparent reporting to ensure prudent use of the Academic Excellence Funds.  
  • Transformative learning: Proposals recommended for funding will significantly contribute to the enhancement of teaching and/or learning, particularly in education renewal.
  • Sustainability: Projects will result in sustainable benefits to programs, departments or units.
  • Equity, diversity and inclusion: Call activities and proposals will support UBC’s commitments to equity, diversity and inclusion.
  • Outcomes-based approach: Proposals will identify concrete objectives, and expected outcomes will be measured and monitored over time to help projects meet their objectives and communicate impact. 
  • Comparative assessment: An adjudication committee will review and assess proposals in order of merit using these principles, as well as evaluation criteria for each focus area.

FOCUS AREAS + CRITERIA

The identified focus areas are primarily aimed at supporting three broad categories of projects: 

Focus Area 1: Improvements in Teaching Effectiveness  

UBC is committed to cultivating an excellent academic environment by supporting faculty and instructors to design, deliver and enhance outstanding educational experiences for students. To complement opportunities for enhancements led by individual faculty in their courses (e.g. through TLEF), applications for projects in this focus area are invited with the potential to significantly impact teaching practice and approaches more broadly across a unit, department or discipline. Possible proposal examples include, but are not limited to:

  • Paired teaching schemes - such as those currently used in the Faculty of Science - in which two faculty (typically one more experienced, one less experienced) are collaboratively responsible for all aspects of teaching a course. Other teaching schemes may include a faculty member partnering with one or more postdoctoral fellows or senior PhD students.
  • Discipline-facilitated cohorts in the CTLT Teaching Development Program for New Faculty, where an experienced instructor mentors a departmental or discipline cohort through the program. 
  • Enhancement of peer review of teaching schemes, such as using PRT rubrics for formative or summative purposes related to career development. 
  • Other innovative approaches for how teaching effectiveness will be improved at scale with department/unit/faculty-level impact.​
Eligibility
  • Department or unit level scale and impact
  • Principal applicant: UBC-Vancouver faculty or staff
  • Co-applicant(s): UBC faculty, staff, postdocs, and/or students
  • Proposals must be approved and signed-off by department or unit heads
Evaluation criteria
  • Strategic alignment: The proposal aligns with Strategy 11: Education Renewal and targets improvements in teaching effectiveness.
  • Project impact: The project will have innovative and positive impact on the enhancement of teaching and/or learning at the department/unit level.
  • Feasibility/clarity: The proposal provides a clear project description, scope, and plan.
  • Measurement of outcomes: The proposal includes well defined, measurable and achievable project outcomes (qualitative and/or quantitative).
  • Cost effectiveness: The proposed budget is reasonable, aligned with the work plan, and includes a clear justification for all costs associated with the project. Where feasible, the project includes cash/in-kind commitments from other sources. 
  • Student involvement: The proposal describes how students have been consulted in the preparation of the proposal, and how students will be involved in the development and implementation of the project.
  • Collaboration: Proposals are expected to achieve department or unit level impact. At a minimum, proposals must be team-based and provide evidence that there is appropriate support, buy-in and engagement at a departmental/school level. Collaborative proposals from multiple departments or academic support units on campus are encouraged. 
Funding limits

Projects can request up to $50,000 over the life of the project, and can run from one to two years.

Focus Area 2: Program Redesign: Developing Program-Level Outcomes

Building on the success of last year’s Special Call of the TLEF: Undergraduate Program Evaluation and Renewal (UPER) Projects, this focus area seeks proposals from department heads or directors of schools/programs interested in reframing academic program design in terms of learning outcomes and competencies. Proposals that focus on graduate and post-baccalaureate programs are particularly encouraged; however, this does not preclude proposals for undergraduate programs.

Eligibility
  • Program, department or unit level scale and impact.
  • Principal applicant: UBC Vancouver department, program, or unit head.
  • Co-applicant(s): Not applicable.
  • Proposals must be approved and signed-off by the principal applicant’s Dean.
Evaluation criteria
  • Strategic alignment: The proposal aligns with Strategy 11: Education Renewal and targets the development of program-level outcomes (PLOs) and program redesign to support acquisition of these outcomes.
  • Project impact: The project will have innovative and positive impact on the enhancement of teaching and/or learning at the program, department or unit level. 
  • Feasibility/clarity: The proposal provides a clear project description, scope and plan.
  • Measurement of outcomes: The proposal includes well-defined, measurable and achievable project outcomes (qualitative and/or quantitative).
  • Cost effectiveness: The proposed budget is reasonable, aligned with the proposal work plan and includes a clear justification for all costs associated with the project. Where feasible, the project includes cash/in-kind commitments from other sources.  
  • Student involvement: The proposal describes how students were consulted in the preparation of the proposal, and how students will be involved in the development and implementation of the project.
  • Collaboration: At a minimum, proposals must be team-based and provide evidence that there is appropriate support, buy-in and engagement at a departmental/school/unit level. The proposal provides evidence that broad support for this work exists among faculty members within the department or indicates how this support will be elicited.
Funding limits

Projects can request up to $100,000 over the life of the project, and can run from one to two years.

Focus Area 3: Reimagining and Strengthening Graduate Programs

UBC is not only committed to providing the highest quality graduate education, but also to ensuring our students are prepared for the diversity of ways they will work in the 21st century. Graduate education that supports students in broadening their research, creating and mobilizing knowledge with diverse partners, and integrating different perspectives into their thinking will help our students meet the challenges of today’s increasingly complex world and varied workplaces. 

Click here to learn more about the Faculty of Graduate and Postdoctoral Studies’ strategic priority related to Reimaging Graduate Education. 

Possible proposals oriented to strengthening and/or reimagining graduate programs may include:

  • Improving graduate program quality, especially in alignment with the ‘Great Grad Programs’ document. This could include work to strategize long-term changes in program structure or policies, initiatives to incorporate new or broadened learning into the program, or improvements in graduate student community and/or wellbeing.
  • Enhancing the excellence and/or evaluation of graduate supervision in alignment with the Principles of Excellent Graduate Supervision. This might include developing a mentoring program for faculty, devising a system for mutual student-supervisor feedback, or creating a community of practice within the broader discipline. 
  • Developing longer term initiatives oriented to reimagining graduate education, such as a Transdisciplinary Collaborative PhD proposal, in which students from different disciplines approach a single ‘Grand Challenge’ with the intent to create a collaborative dissertation core.
  • Other approaches to improve graduate programs at scale with department/unit/faculty level impact.
Eligibility 
  • Program, department or unit level scale and impact.
  • Principal applicant: UBC Vancouver faculty or staff.
  • Co-applicant(s): UBC faculty, staff, postdocs and/or students. 
  • Proposals must be approved and signed-off by the principal applicant’s department or unit head.
Evaluation criteria
  • Strategic alignment: The proposal aligns with Strategy 11: Education Renewal and targets strengthening graduate education.
  • Project impact: The project will have a positive impact on the quality of graduate student experiences at the program, department or unit level.
  • Feasibility/clarity: The proposal provides a clear project description, scope and plan.
  • Measurement of outcomes: The proposal includes well-defined, measurable and achievable project outcomes (qualitative and/or quantitative).
  • Cost effectiveness: The proposed budget is reasonable, aligned with the proposal work plan and includes a clear justification for all costs associated with the project. Where feasible, the project includes cash/in-kind commitments from other sources.  
  • Student involvement: The proposal describes how students were consulted in the preparation of the proposal, and how students will be involved in the development and implementation of the project.
  • Collaboration: At a minimum, proposals must be team-based and provide evidence that there is appropriate support, buy-in and engagement at a department/school/unit level. Collaborative proposals from multiple departments or academic support units on campus are encouraged.
Funding limits

Projects can request up to $50,000 over the life of the project, and can run from one to two years.


ELIGIBLE AND INELIGIBLE EXPENSES
 

Eligible Expenses:

Funding can be used to cover costs associated with:

  • Course releases for faculty playing substantial roles in the project.
  • Student and staff support within projects for project management, coordination, facilitation, data collection, analysis and evaluation.
  • Student and staff support within projects for curriculum development, learning design and material or resource development.
  • Engagement with students and other key constituents.
  • Department retreats (to encourage broad participation and engagement from faculty).
  • Any catering requests should be proportionate and reasonable, and should clearly show how such support will maximize the benefit of the overall project goals. The adjudication committee will cut or reduce catering costs if deemed excessive.
Ineligible Expenses:
  • Funds cannot be used to purchase external consulting or other types of services where expertise and support is available within UBC at a reasonable cost and in a timely manner.
  • Applicants will not generally receive funding to buy equipment. If there is a request for equipment it must be justified in relation to the project goals, it cannot exceed 30 per cent of the overall project budget, and it should also include significant in-kind funding from the program, department or unit.
  • Funds cannot be used to cover conference or travel expenses for faculty or staff, or for other dissemination costs.

Budget considerations

Advancing Education Renewal project budgets must be reasonable and in line with the objectives of the project. Project budgets must include a clear justification for all costs associated with the project.

For your reference, a table of cost estimates for various services that can be included in your proposals is listed below. These estimates represent maximum amounts for various services that will be supported through funding, but applicants should budget on the basis of actual labour costs for your project.

Breakdown of budget considerations

Item

Estimated rate or cost

Faculty course release 

$10,000 per course. The cost of faculty course releases is split 50/50 between the strategic plan fund and the Faculty. You will need to ensure that you have Faculty/Departmental support and commitment for matching funds before you request course release in your proposal.

Teaching & Learning Fellow

$62,700/yr (includes benefits)

Project management

$65.00/hr (UBC staff)

Consultation & facilitation

$65.00/hr (UBC staff)

Learning design/instructional design

$65.00/hr (UBC staff)

Subject to capacity, in-kind support for course design and development is available through the CTLT at no cost to the projects. In-kind support may also be available through Faculties and departments. Applicants should consult with any support groups they intend to work with on the projects in order to develop a project plan and budget, as well as confirm support requirements for the project. Please contact Chris Crowley if you are interested in this support.

Educational consultation

$65.00/hr (UBC staff)

Subject to capacity, in-kind support for teaching skills development and design consultation is available through the CTLT at no cost to the projects. In-kind support may also be available through Faculties and departments. Applicants should consult with any support groups they intend to work with on the projects in order to develop a project plan and budget, as well as confirm support requirements for the project. Please contact Kele Fleming if you are interested in this support.

Curriculum development

$65.00/hr (UBC staff)

Subject to capacity, in-kind support for curriculum and course design and development is available through the CTLT at no cost to the projects. In-kind support may also be available through Faculties and departments. Applicants should consult with any support groups they intend to work with on the projects in order to develop a project plan and budget, as well as confirm support requirements for the project. Please contact Andrea Han if you are interested in this support.

Evaluation

$65.00/hr (UBC staff)

Subject to capacity, in-kind support for evaluation is available through the CTLT at no cost to the projects. In-kind support may also be available through Faculties and departments. Applicants should consult with any support groups they intend to work with on the projects in order to develop a project plan and budget, as well as confirm support requirements for the project. Please contact Adriana Briseno-Garzon if you are interested in this support.

Computer programming and application development 

$40.00-$60.00/hr (UBC staff)

$25.00-$30.00/hr (UBC graduate student)

$17.00-$20.00/hr (UBC undergraduate student)

Graphic design;
web design & development

$40.00-$56.00/hr (UBC staff)

$25.00-$30.00/hr (UBC graduate student)

$17.00-$20.00/hr (UBC undergraduate student)

Keynote speaker/presenter range

$50.00-$125.00/hr

Travel extra

Web maintenance & hosting

For projects of low complexity, hosting is available free of charge through either UBC Blogs or cms.ubc.ca. For extensive programming or integration with UBC systems, additional budget should be factored in. Costs will vary depending on the site design and complexity, and individual needs. Please consult with Faculty and University service units to ensure that you have received feedback on your plan, and for assistance with your budget estimates.

Media production kit

UBC will centrally loan media kits to projects to support basic, self-produced media content (e.g. video cameras, lighting/audio kits, and software licensing). In addition to kits, projects can make use of the one-button studio and light-board in the UBC Studio, as well as media consultation support without charge.

Media production

Media costs can vary dramatically according to the type of media being produced, the size of the project, and the production and post-production approaches used. UBC provides consultation support through UBC Studios.

Student wages

If you plan to employ students in Education Renewal projects, you should use the rates below in determining your project budget.

CUPE 2278 (as of July 1, 2018). A portion ($8.00/hr) of the wages below may be subsidized under the UBC Work Learn Program. The CUPE 2278 rates below include vacation pay.

  • GTA I  = $32.53/hr or $1,670.88/month
  • GTA II = $31.30/hr or $1,561.44/month
  • UTA I = $17.49/hr or $839.52/month
  • UTA II = $15.61/hr or $749.28/month
  • Marker = $14.98/hr or $719.04/month

Additional wages

  • Project Worker: $15.40-$16.43/hr
  • Project Assistant: $17.95-$19.03/hr
  • Office/Library Worker: $18.02/hr
  • Researcher/Professional: $22.12-$31.86/hr

 

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