Campus Return Planning Guide: Campus Return Expectations

COVID-19 Vaccination

As of Nov. 29, 2021, COVID-19 vaccines in BC are available to people ages five years and up. You do not need a Personal Health Number (PHN), BC Services Card or to be enrolled in B.C.'s Medical Services Plan to get the vaccine. All students will be eligible to receive the vaccine, including international students. All students are encouraged to obtain a PHN in order to use the provincial on-line vaccination booking system. Students can call 1-833-838-2323 to obtain a PHN number and register to book into a local ImmunizeBC vaccination clinic.

It is vital that all UBC faculty and staff participate in the provincial COVID-19 vaccination program. Every adult in BC is eligible to be vaccinated; now is the time to support each other and raise the rate of immunization. If you haven't yet received your vaccine, please register and encourage your families and friends to join the 'This is our shot' campaign. As BC continues to roll out its provincial vaccination program, the provincial government has announced that employees can have up to three hours of time off, without loss of pay, to get each dose of their COVID-19 vaccine.

Vancouver Coastal Health has a number of vaccination clinics across the Lower Mainland. Visit the Vancouver Coastal Health vaccine page to find the dates and times of upcoming drop-in clinics. Learn more about vaccine requirements

Vaccination status is personal and private medical information. UBC faculty and staff members should not ask others if they have been vaccinated; nor should they refuse to meet others or deny services to others for any reason related to their vaccination status. The best defence against COVID-19 is to have the vaccine yourself.

Vaccination required for faculty, staff and student workers in health care settings

(Last updated Nov. 30, 3021)

The BC Provincial Government recently published an updated Public Health Order requiring workers in certain health care settings to be vaccinated against COVID-19 in order to work in a designated facility.

As part of the Order, all UBC faculty, staff or student employees who work in health care settings must have received at least a first dose of a COVID-19 vaccine by November 15, 2021 in order to continue to work at that site. This includes hospital sites, clinics, and any other place where care is provided. More specifically, for hospital owned buildings, that means the whole building is covered by the Order. For UBC owned buildings, only the clinic area itself is covered, not the whole building. For those who are fully vaccinated, no further action is required. For those who are only partially vaccinated, or have not been vaccinated, their access to the workplace will be limited by their vaccination status, which may result in being put on unpaid leave.

Targeted communication will be issued to the relevant faculty, staff and student employees. View more information in the Bulletin from Nov. 29, 2021.

Proof of Vaccination Program

On August 23, 2021, a Public Health Order was issued that will require provincial proof of vaccination for those living in student housing (starting September 7, 2021) and for discretionary activities (starting September 13, 2021), including indoor ticketed concerts and sporting events; indoor and outdoor dining in restaurants, pubs and bars; indoor high intensity group exercise; movie theatres; gyms, pools and recreation facilities; and indoor organized gatherings, such as conferences, weddings and parties, both on and off campus. Proof of vaccination is not required for educational activities such as attending classes, orientation activities or other post-secondary activities

You can view the announcement at https://broadcastemail.ubc.ca/2021/08/23/announcement-of-bc-vaccine-card-for-specific-activities. Find out how to access your proof of vaccination at https://www2.gov.bc.ca/gov/content/covid-19/vaccine/proof.

UBC’s COVID-19 Rapid Testing Program

UBC required COVID-19 rapid testing for all students, faculty and staff, with exemptions provided for those who are fully vaccinated against COVID-19. Starting September 7, all students, faculty and staff must complete an online, confidential declaration of your vaccination status. As part of the process, you are asked to disclose your vaccination status as follows:

  1. Visit https://rapidtesting.covid19.ubc.ca, log in to the disclosure site and complete the process as outlined. It includes questions about your COVID-19 vaccination status. Please note: you will require your CWL.
  2. If you indicate that you are fully vaccinated, you will receive further communication outlining how to verify your vaccination status with the appropriate documentation.
  3. If you indicate that you are not fully vaccinated, or you choose not to disclose your status, you will receive further communication about UBC’s Rapid Testing Program and the next steps you need to follow.

As of September 28, it has been confirmed that 73,779 members of the UBC community, on both campuses, have completed their vaccination status declaration. 94.78% have declared they are fully vaccinated, with an additional 3.06% declaring that they are partially vaccinated.

To be exempt from UBC’s Rapid Testing Program, you will need to disclose your status (as per the process above) and verify your vaccination status at a later date. Audits will be conducted as part of the program, and students, faculty and staff will need to provide additional information if requested. Those students, faculty and staff who disclose that they are not fully vaccinated, or who choose not to disclose their status, are required to take part in COVID-19 rapid testing.

Rapid testing sites are now operational on campus. At UBC Vancouver, students living in residence have been contacted with details about COVID-19 rapid testing. For the broader community of students, faculty and staff, the university is contacting them directly and will continue this process through October.

Please find the most recent information on the program at https://rapidtesting.covid19.ubc.ca.

Non-Compliance Process

Adhering to rules and safety plans will focus first on an educational approach. We have included a guide to assist UBC community members in approaching situations in a respectful way: Respectful Engagement.

Non-Medical Masks

As a result of a Public Health Order, non-medical masks are required for all indoor public areas at UBC Vancouver, including lobbies, hallways, stairwells, elevators, classrooms and teaching labs for all people born in 2009 or earlier (12+).

There are exemptions for:

  • People with health conditions or with physical, cognitive or mental impairments who cannot wear one
  • People who cannot remove a mask on their own
  • Children under the age of 12
  • People who need to remove their masks to communicate due to another person's hearing impairment

A face shield is not a substitute for a mask as it has an opening below the mouth.

Note: The order will be reassessed when proof of vaccination and B.C.'s vaccine card are fully implemented.

COVID-19 Campus Safety Rules

To ensure people in all workspaces and other UBC property remain as safe as possible, it is required that all persons continue to follow a series of COVID-19 Campus Safety Rules as well as any other rules required of them by UBC. These rules may be supplemented by more detailed safety protocols governing specific locations or activities – for example, in location or unit-specific COVID-19 Safety Plans. If there is any conflict between these COVID-19 Campus Safety Rules and more detailed safety plans – the more detailed rules will govern.

The COVID-19 Campus Safety Rules govern UBC's campuses and apply to all activities that take place on UBC premises and to all persons on UBC premises. For greater certainty, UBC premises do not include land leased to third parties (for example private residences or third-party commercial spaces).

The latest version of the COVID-19 Campus Safety Rules can be found here. Please note that these have been revised to align with the Province's COVID-19 Return-to-Campus Guidelines.

Where managers are concerned about an employee reporting to work while displaying symptoms of illness, they should seek advice from their HR contact.

Mandatory COVID-19 Training for Faculty, Staff & Students

All UBC employees are required to complete mandatory training prior to resuming on campus UBC activities, or as soon as possible if they have been working on campus since the remote working arrangements were put in place.

The mandatory module, UBC Go Forward COVID-19 Safety Planning Training is accessible through the Workplace Learning (WPL) platform. To complete the training you must enrol in the course after logging in with your CWL.

Managers and Supervisors are responsible for ensuring that their teams have completed this training. Managers are able to run a report in Workday to confirm training completion for their direct reports. This is done by running the “Training Courses Taken by a Worker – General” report to determine what required training is complete and what is outstanding, this also includes data for student employees. For department-wide reports, contact your department HR representative.

UBC students are also required to complete mandatory training before returning to campus and a student-specific training module is already in place. This is being managed by the VP Students Office.

Layers of COVID-19 Protection

Above and beyond vaccinations, infectious contacts throughout the post-secondary environment can be reduced using a variety of prevention and control measures. As we return to campus we will continue to employ multiple layers of protection to guard against transmission of COVID-19. Each of these layers is important and must be implemented as directed here and in the new COVID-19 Safety Plans. Layers of protection include:

  • Performing daily health self-assessments
  • Staying home if feeling ill
  • Practising good respiratory etiquette (e.g., covering your mouth when you cough or sneeze)
  • Practising good hand hygiene
  • Regular environmental cleaning and disinfecting

Daily Self-Assessment Checks

All students, faculty, staff, and community members must assess themselves daily for COVID-19 symptoms prior to engaging in in-person UBC activities on UBC premises and follow the direction provided. Download the UBC Safe Vancouver app, a free mobile safety app that allows you to complete your COVID-19 health assessment or refer to the BC CDC site for assessment questions.

In the event that a student discloses that they have tested positive for COVID-19, they should be asked to follow the instructions of public health. The instructor may contact Student Health Services. If a faculty or staff member chooses to disclose that they have tested positive for COVID-19 to their supervisor, the supervisor should contact their HR or Faculty Relations Advisor.

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