COVID-19 Support for Faculty in Transitioning to Online Teaching

Since our transition to online teaching in March in response to COVID-19, UBC has worked to provide central support and resources. These have been developed to assist in the process of re-designing courses; to aid in learning about the tools available; and to provide support with designing online courses. We continue to add to these resources and provide additional supports for you in building and teaching your classes online in the fall.

During fall 2020, UBC will primarily offer larger classes online with selected smaller classes conducted in-person, adhering to physical distancing and other public health requirements. The university will maintain a clear focus on ensuring high-quality remote instruction (and high-quality face-to-face instruction, where this delivery mode is possible). This approach is based on the current guidelines and direction of the Provincial Health Officer, public health agencies, and the Ministry of Advanced Education, Skills and Training.

Approach

UBC has identified a four-phase process for transitioning classes to an online delivery format in preparation for fall 2020:

1. Learn2. Design3. Build4. Teach

The following notes provide a brief statement of goals for each phase, and corresponding resources to help guide and support faculty through each of the four phases.


Learn

  • Find available tools
  • Access resources on learning design and teaching online
  • Access personalized assistance and advice
Read more

Online resources and materials

Keep Teaching: This website supports faculty in developing their own strategies to continue to meet the needs of their courses online. Keep Teaching also provides guidance on how to prepare to offer lectures, group work, discussion, assignments and assessments online.

Workshops and learning opportunities

Online Teaching Program: The Centre for Teaching, Learning and Technology (CTLT) has designed this program to help faculty adapt courses for the online environment and prepare them for teaching online. The Online Teaching Program (OTP) is made up of several components, each of which can be done independently or combined as desired.

  • A series of self-paced online modules, including topics in online content, assessment, and learning activities.
  • A set of online workshops that align with the online modules, repeated throughout the summer (see the OTP course outline for recommended workshops to accompany the modules).
  • Opportunities for online one-on-one consultations with educational consultants about specific courses and questions.

Teaching Development Program for New Faculty: This 10-month faculty development program offered by the CTLT will help participants build a foundation for their teaching careers by providing a network of support around teaching and learning. The intended audience is faculty who are either new to teaching, new to UBC or both. We will maintain a clear focus on ensuring high-quality online, and when possible, in-person instruction. Rolling applications are being accepted until August 1, 2020.

Remote Teaching Institute resources: CTLT's Remote Teaching Institute supports UBC educators with an opportunity to explore teaching in remote learning spaces. Resources from past sessions can be found here.

New Faculty Teaching Orientation: New faculty are invited to an online teaching orientation on Aug. 18, 2020. Sign up here.

Teaching Assistant (TA) Institutes: A collection of CTLT-hosted, online workshops focused specifically on the role of TAs in an online teaching and learning environment.

Individualized support

One-on-one consultations: CTLT is offering one-hour, one-on-one consultations to instructors who are interested in a meeting with an educational consultant.

Instructional Support Units: Instructional support units comprise technical support staff located at the faculty level, who have in-depth knowledge of what tools are used in specific Faculties, and the most effective ways to apply those tools in a course. Please contact your Faculty's Instructional Support Unit first.

Learning Technology Hub: The Learning Technology Hub (LT Hub), a partnership between the CTLT and UBC IT, provides all-day virtual drop-in support for staff and faculty using any UBC learning technologies. Individuals can receive one-on-one pedagogical strategies for online teaching, training with specific tools, and assistance with troubleshooting technical issues.

Centre for Teaching Learning and Technology: Contact the CTLT with teaching and learning-related requests for support. CTLT can provide support and guidance related to many aspects of teaching online, including designing online courses, facilitating synchronous class meetings, various options for how to do assessments online, and more.

Design

  • Design a course blueprint
  • Determine how asynchronous and synchronous learning will work for your course
  • Redesign assessments and build flexibility
  • Accommodations to support all students
  • Build engagement and community online
Read more

Online resources and materials

Guiding principles: This spring, over 100 UBC Vancouver faculty and student leadership worked with the Office of the Provost & Vice-President Academic to gather best practices for online course design and delivery. The resulting Guiding Principles for Fall 2020 document draws on expertise across UBC to offer guidance for designing and teaching courses online. View the Guiding Principles document on the Keep Teaching website.

Inclusive Teaching: This website has support for UBC Faculty and Teaching Assistants to incorporate inclusive teaching practices into their courses. Learn more about integrating equity and inclusion into your teaching.

Keep Teaching: This website supports faculty in developing their own strategies to continue to meet the needs of their courses online. Keep Teaching also provides guidance on how to prepare to offer lectures, group work, discussion, assignments and assessments online.

Workshops and learning opportunities

Online Teaching Program: The Centre for Teaching, Learning and Technology (CTLT) has designed this program to help faculty adapt courses for the online environment and prepare them for teaching online. The Online Teaching Program (OTP) is made up of several components, each of which can be done independently or combined as desired.

  • A series of self-paced online modules, including topics in online content, assessment, and learning activities.
  • A set of online workshops that align with the online modules, repeated throughout the summer (see the OTP course outline for recommended workshops to accompany the modules).
  • Opportunities for online one-on-one consultations with educational consultants about specific courses and questions.

Virtual Workshops on Learning Technology: CTLT is hosting workshops that introduce faculty members to the learning technologies used by UBC, including Canvas, Collaborate Ultra, Proctorio, and Zoom.

Individualized support

Learning Technology Hub: The Learning Technology Hub provides all-day virtual drop-in support for staff and faculty using any UBC learning technologies. Individuals can receive one-on-one pedagogical strategies for online teaching, training with specific tools, and assistance with troubleshooting technical issues.

Learning Tech Rover (LTR): LTRs are undergraduate Co-op students, deployed to Faculties to provide support with learning technology – including one-on-one support for faculty learning new tools or needing help with troubleshooting. This program has been expanded, with additional Rovers hired.

CTLT one-on-one training: CTLT offers personal assistance in developing individualized strategies to meet the needs of faculty members' online courses.

Build

  • Create media assets
  • Obtain required equipment
  • Setup assessments online
  • Develop new course elements
  • Test, refine and iterate, to build confidence and competencies
Read more

Online resources and materials

Keep Teaching: This website supports faculty in developing their own strategies to continue to meet the needs of their courses online. Keep Teaching also provides guidance on how to prepare to offer lectures, group work, discussion, assignments and assessments online.

  • Throughout late April and May, more than 100 colleagues from across UBC Vancouver worked together on creating Guiding Principles for Fall 2020, developing support ideas and references to give faculty colleagues some helpful tips. All of these can be found on the Keep Teaching website.  
  • Specific recommendations from the Keep Teaching website:
    • Lectures: options for distributing content normally shared via lectures
    • Group work and Labs: suggestions for supporting work online where students need to collaborate or interact in smaller teams and labs
    • Assignments and Assessments: guidance regarding setting and collecting online assignments and assessments, including midterm and final exams.  Additionally, incorporated in the guidelines principles for fall document there is a wiki page created which gives tips and ideas for assessments in this current environment
    • Discussions and Communications: recommendations for facilitating class-wide discussions and other communications online to keep everyone connected

Individualized support

CTLT learning design support: Contact the CTLT for consultations with a learning designer to explore ways to enhance your students' online learning experience.

Learning Tech Rover (LTR) support: LTRs are undergraduate Co-op students, deployed to Faculties to provide support with learning technology – including one-on-one support for faculty learning new tools or needing help with troubleshooting.

UBC Studios DIY Spaces: The One-Button and Lightboard Studios are dedicated spaces that allow you to easily record lectures.

Instructional Support Units: Instructional support units comprise technical support staff located at the faculty level, who have in-depth knowledge of what tools are used in specific Faculties, and the most effective ways to apply those tools in a course. Please contact your Faculty's Instructional Support Unit to see what media resources may be available to you.

Teach

  • Support synchronous sessions
  • Support for student engagement
Read more

Workshops and learning opportunities

Online Teaching Program: The Centre for Teaching, Learning and Technology (CTLT) has designed this program to help faculty adapt courses for the online environment and prepare them for teaching online. The Online Teaching Program (OTP) is made up of several components, each of which can be done independently or combined as desired.

  • A series of self-paced online modules, including topics in online content, assessment, and learning activities.
  • A set of online workshops that align with the online modules, repeated throughout the summer (see the OTP course outline for recommended workshops to accompany the modules).
  • Opportunities for online one-on-one consultations with educational consultants about specific courses and questions.

Individualized support

Faculty-specific support: Support for delivering classes is available from your Faculty, through your Faculty's Instructional Support Unit.

Learning spaces: Starting in July and continuing into the fall, selected classrooms are available for instructor recording or livestream bookings, with the ability to scale up based on demand. Instructors may request a time to record or livestream their course content in a classroom by completing the Scheduling Services room booking request form. A safety plan for the use of general teaching space has been approved and is posted on the Learning Spaces website. Please review the plan before using any classrooms.

If you require access to an on-campus classroom in order to record a class, building access will be with UBCcards (programmed by the Learning Spaces team once appointments have been confirmed), as the majority of UBC buildings remain closed to the public. An AV Technician will be available on-site to assist with recordings. Information about the recording spaces is available at https://learningspaces.ubc.ca/recording-and-livestreaming-classrooms.

Learning Technology Hub: The Learning Technology Hub (LT Hub), a partnership between the CTLT and UBC IT, provides all-day virtual drop-in support for staff and faculty using any UBC learning technologies. Individuals can receive one-on-one pedagogical strategies for online teaching, training with specific tools, and assistance with troubleshooting technical issues.

For more information or assistance in delivering your courses online this fall, please contact your Faculty's Instructional Support Unit to see what resources are available to you.

If you have additional resources for this page, please email us at UBC-VPAO Communications.

Visit our Research site | Visit our Students site | Visit ubc.ca

UBC ranks among the world’s top 20 public universities.