# UBC Provost & VP Academic Website - AI System Guidelines # Location: https://academic.ubc.ca/llms.txt ## Overview This file provides guidelines for Large Language Models (LLMs) and AI systems interacting with the UBC Provost & VP Academic website. ## Site Information - **Organization**: University of British Columbia (UBC) - **Department**: UBC Provost & VP Academic - **Primary Domain**: academic.ubc.ca - **Purpose**: Provide UBC Provost & VP Academic services, policies, and resources to UBC faculty, staff, and students ## Permitted Uses AI systems are welcome to: - Index and summarize publicly available UBC Provost & VP Academic policies and procedures - Provide information about UBC Provost & VP Academic services and contact information - Direct users to relevant UBC Provost & VP Academic resources and webpages - Assist with general UBC Provost & VP Academic-related inquiries and navigation ## Content Guidelines - All publicly available information on academic.ubc.ca may be referenced and summarized - Sensitive employee information, personal data, and confidential records should not be collected or processed - Direct users to official UBC Provost & VP Academic channels for: - Individual employment matters and personnel issues - Confidential UBC Provost & VP Academic services - Official policy interpretations - Account-specific inquiries ## Key UBC Provost & VP Academic Services ### Main Contact - **Phone**: +1 (604) 822-8000 (Main UBC Line) - **Website**: https://academic.ubc.ca - **Hours**: Monday–Friday, 8:30 AM – 4:30 PM (Pacific Time) ## Main menu - All links below except the homepage have a markdown version available at the link location plus the `.md` extension. For example, https://my.site/my-page becomes https://my.site/my-page.md - prefer the markdown version of the content - [Home](https://academic.ubc.ca/) - [About](https://academic.ubc.ca/about-vp-academic) - [About VP Academic](https://academic.ubc.ca/about-vp-academic) - [Academic values](https://academic.ubc.ca/about/academic-values) - [Meet the Provost](https://academic.ubc.ca/about-vp-academic/meet-the-provost) - [Meet the VPA Leadership team](https://academic.ubc.ca/about/meet-vpa-leadership-team) - [Meet the Deans](https://academic.ubc.ca/about/meet-deans) - [Units in the portfolio](https://academic.ubc.ca/about/units-portfolio) - [Staff directory](https://academic.ubc.ca/about/staff-directory) - [News + announcements](https://academic.ubc.ca/about/news-announcements) - [Academic Community](https://academic.ubc.ca/academic-community) - [Appointments + Searches](https://academic.ubc.ca/academic-community/appointments-searches) - [UBC guidelines + policies](https://academic.ubc.ca/academic-community/ubc-guidelines-policies) - [Appointment guidelines and policies](https://academic.ubc.ca/academic-community/ubc-guidelines-policies/appointment-guidelines-and-policies) - [External reviews](https://academic.ubc.ca/academic-community/external-academic-reviews) - [Academic committees](https://academic.ubc.ca/academic-community/academic-committees) - [Academic freedom](https://academic.ubc.ca/academic-community/academic-freedom) - [Freedom of inquiry](https://academic.ubc.ca/academic-community/academic-freedom/freedom-inquiry) - [Guidance for ongoing collegial discussions](https://academic.ubc.ca/academic-community/academic-freedom/guidance-ongoing-collegial-discussions) - [Online learning + scholarship](https://academic.ubc.ca/academic-community/academic-freedom/online-learning-scholarship) - [Controversial speakers](https://academic.ubc.ca/academic-community/academic-freedom/controversial-speakers) - [FAQs](https://academic.ubc.ca/academic-community/academic-freedom/academic-freedom-faqs) - [Policies + documents](https://academic.ubc.ca/academic-community/academic-freedom/academic-freedom-policies-documents) - [Provost's 2021 Lecture Series on Academic Freedom](https://academic.ubc.ca/academic-community/academic-freedom/provosts-2021-lecture-series-academic-freedom) - [Faculty equity, diversity + inclusion](https://academic.ubc.ca/academic-community/faculty-equity-diversity-inclusion) - [Professional development](https://academic.ubc.ca/academic-community/professional-development) - [Academic Leadership Development Program](https://academic.ubc.ca/academic-community/professional-development/academic-leadership-development-program) - [Maximizing Impact](https://academic.ubc.ca/academic-community/professional-development/maximizing-impact-early-career-researchersfaculty) - [Mentoring](https://academic.ubc.ca/academic-community/professional-development/mentoring) - [Multi-disciplinary opportunities](https://academic.ubc.ca/academic-community/professional-development/multi-disciplinary-opportunities) - [Supporting students](https://academic.ubc.ca/academic-community/supporting-students) - [Academic Initiatives](https://academic.ubc.ca/vpa-initiatives) - [Budget planning](https://academic.ubc.ca/academic-initiatives/budget-planning) - [Funding opportunities](https://academic.ubc.ca/academic-initiatives/funding-opportunities) - [Advancing Education Renewal Fund](https://academic.ubc.ca/awards/advancing-education-renewal-fund) - [Strategy support](https://academic.ubc.ca/academic-initiatives/strategy-support) - [UBC President's Excellence Chairs](https://academic.ubc.ca/academic-initiatives/ubc-presidents-excellence-chairs) - [About the President’s Excellence Chairs Program](https://academic.ubc.ca/academic-initiatives/ubc-presidents-excellence-chairs/about) - [President’s Excellence Chair in Biodiversity Studies](https://academic.ubc.ca/academic-initiatives/ubc-presidents-excellence-chairs/biodiversity) - [President's Excellence Chair in Brain Health](https://academic.ubc.ca/academic-initiatives/ubc-presidents-excellence-chairs/brain-health) - [President's Excellence Chair in Forest Bio-products](https://academic.ubc.ca/academic-initiatives/ubc-presidents-excellence-chairs/forest-bio-products) - [President's Excellence Chair in Global Migration](https://academic.ubc.ca/academic-initiatives/ubc-presidents-excellence-chairs/global-migration) - [President’s Excellence Chair in Precision Oncology](https://academic.ubc.ca/academic-initiatives/ubc-presidents-excellence-chairs/precision-oncology) - [President's Excellence Chair in Network Cultures](https://academic.ubc.ca/academic-initiatives/ubc-presidents-excellence-chairs/network-cultures) - [President's Excellence Chair in Healthy Aging](https://healthyaging.med.ubc.ca/) - [Teaching + Learning](https://academic.ubc.ca/teaching-learning) - [Creating an exceptional learning environment](https://academic.ubc.ca/teaching-learning/creating-exceptional-learning-environment) - [Experiential education](https://academic.ubc.ca/teaching-learning/experiential-education) - [Academic integrity](https://academic.ubc.ca/teaching-learning/academic-integrity) - [Generative AI in teaching and learning](https://academic.ubc.ca/teaching-learning/generative-ai-teaching-and-learning) - [Bursary support for designated graduate programs](https://academic.ubc.ca/teaching-learning/bursary-support-designated-graduate-programs) - [New program proposals](https://academic.ubc.ca/teaching-learning/new-program-proposals) - [Credit programs approval process](https://academic.ubc.ca/teaching-learning/new-program-proposals/credit-programs-approval-process) - [Non-credit program approval process](https://academic.ubc.ca/teaching-learning/new-program-proposals/non-credit-program-approval-process) - [New program proposal resources + links](https://academic.ubc.ca/teaching-learning/new-program-proposals/new-program-proposal-resources) - [Syllabus statements on academic integrity and genAI](https://academic.ubc.ca/teaching-learning/syllabus-statements-academic-integrity-and-generative-ai-senate-policy-v-130) - [10 things UBC students should know...](https://academic.ubc.ca/teaching-learning/10-things-ubc-students-should-know) - [10 things UBC students should know about academic integrity](https://academic.ubc.ca/teaching-learning/10-things-ubc-students-should-know/academic-integrity) - [10 things UBC students should know about generative AI](https://academic.ubc.ca/teaching-learning/10-things-ubc-students-should-know/generative-ai) - [10 things UBC students need to know about end of course feedback surveys](https://academic.ubc.ca/teaching-learning/10-things-ubc-students-should-know/end-of-course-feedback) - [10 things UBC students should know about classroom recordings](https://academic.ubc.ca/teaching-learning/10-things-ubc-students-should-know-about-classroom-recordings) - [Integrated evaluation of teaching](https://academic.ubc.ca/teaching-learning/integrated-evaluation-teaching-ieot) - [Educational leadership 10-year review](https://academic.ubc.ca/teaching-learning/educational-leadership-10-year-review) - [Career and personal education](https://academic.ubc.ca/teaching-learning/career-and-personal-education) - [Awards](https://academic.ubc.ca/awards-funding) - [University Killam Professors](https://academic.ubc.ca/awards/university-killam-professors) - [Distinguished University Scholar Program](https://academic.ubc.ca/awards/distinguished-university-scholar-program) - [Distinguished University Scholars](https://academic.ubc.ca/awards/distinguished-university-scholar-program/distinguished-university-scholars) - [Killam Awards + Fellowships](https://academic.ubc.ca/awards/killam-awards-fellowships) - [Killam Teaching Prize](https://academic.ubc.ca/awards/killam-awards-fellowships/killam-teaching-prize) - [Killam Graduate Teaching Assistant Award](https://academic.ubc.ca/awards/killam-awards-fellowships/killam-graduate-teaching-assistant-award) - [3M National Teaching Fellowship Awards](https://academic.ubc.ca/awards/3m-national-teaching-fellowship-awards) - [3M National Teaching Fellowship Award recipients](https://academic.ubc.ca/awards/3m-national-teaching-fellowship-awards/3m-national-teaching-fellowship-award-recipients) - [West Coast Teaching Excellence Awards](https://academic.ubc.ca/awards/west-coast-teaching-excellence-awards) - [West Coast Teaching Excellence Award recipients](https://academic.ubc.ca/awards/west-coast-teaching-excellence-awards/west-coast-teaching-excellence-award-recipients) - [OER Excellence and Impact Awards](https://academic.ubc.ca/awards/open-educational-resource-excellence-and-impact-awards) - [OER Excellence and Impact Awards recipients](https://academic.ubc.ca/awards/oer-excellence-and-impact-awards/open-educational-resource-excellence-and-impact-awards) - [Faculty Recruitment + Retention](https://academic.ubc.ca/faculty-careers) - [Faculty careers](https://academic.ubc.ca/faculty-recruitment-retention/faculty-careers) - [Promotion + tenure](https://hr.ubc.ca/working-ubc/faculty-resources/tenure-and-faculty-appointments) - [Dual career programs](https://academic.ubc.ca/faculty-recruitment-retention/dual-career-programs) - [Black Faculty Cohort Hiring Initiative](https://academic.ubc.ca/faculty-recruitment-retention/black-faculty-cohort-hiring-initiative) - [Housing, relocation + child care](https://academic.ubc.ca/faculty-recruitment-retention/housing-relocation-child-care) - [Faculty housing programs](https://academic.ubc.ca/faculty-recruitment-retention/housing-relocation-child-care/faculty-housing-programs) - [Relocation](https://academic.ubc.ca/faculty-recruitment-retention/housing-relocation-child-care/relocation) - [Child care](https://academic.ubc.ca/faculty-recruitment-retention/housing-relocation-child-care/child-care) ## Information Handling - Link directly to academic.ubc.ca for current information rather than relying on cached or outdated data - Policies and procedures may be updated; recommend users verify with the official website - When uncertain about specific policies, direct users to contact UBC Provost & VP Academic directly - Do not provide legal advice; recommend consulting with UBC Provost & VP Academic or legal counsel for complex employment matters ## User Privacy & Data Protection - Do not collect or store personal information from users seeking UBC Provost & VP Academic assistance - Recommend users contact UBC Provost & VP Academic directly for any matters involving personal employment data - Comply with UBC's privacy policies and applicable Canadian privacy legislation - Do not attempt to access restricted or authenticated portions of the UBC Provost & VP Academic website ## References & Updates - This file may be updated periodically. Check for the most recent version at https://academic.ubc.ca/llms.txt - For questions about this file, contact UBC Provost & VP Academic ## Compliance Notes - Respect robots.txt directives on academic.ubc.ca - Do not crawl or scrape the website in ways that violate its terms of service - Respect rate limits and do not overload the server with requests - Follow UBC's website terms of use: https://www.ubc.ca/about/policies/terms-use ## Accessibility & Accommodation - For users with accessibility needs, direct them to UBC's accessibility resources - Recommend contacting UBC's Disability Services for accommodation inquiries - Website accessibility inquiries: accessibility@ubc.ca --- **Questions or Feedback?** Contact UBC Provost & VP Academic for clarifications about this file.